fbpx

Did COVID-19 Screw with Your Plans? | A Step-by-Step Guide to Rescheduling Your Wedding or Event

March 21, 2020

If you’re wondering what in the world you’re going to do, feeling rage and anxiety, and you’re sitting there watching news notifications pop-up on your phone every 5 minutes, stop it now. I’ve got you.

Grab a glass of wine, because I know you’ve already stocked up, put your phone on airplane to really get yourself some time alone, and let’s get this shit figured out.

5 STEPS TO POSTPONING YOUR WEDDING:

  1. START WITH YOUR VENUE! Some venues here in Fort Worth, like The Brik Venue, are offering smaller elopement packages. Ask your venue for alternative options. If they don’t have any and are unfortunately closing down for a few weeks, don’t freak out. Ask for their available dates in 2020 and 2021 and look at dates after July! Pro-tip: Look at Thursday’s and Sunday’s if you’re worried about your vendors not being available. Try to pick several dates to send over options to your vendors. Avoid picking Saturday’s on popular months like September, October, and November.
  2. CREATE A DOODLE POLL. Gather all your dates you’ve come up with and put it into Doodle Poll. This is going to make everything much easier  and stress free for you. If you need the help, let me know. I would be more than happy to make one for you, that way all you have to do is check your responses!
  3. NOTIFY YOUR VENDORS!! Trust me when I say, we’re prepared to help you the best way we can. All you have to do is send a mass email to your vendors, or individually if you’d like. To make it simple, I created a template for you below!! Feel free to tweak what you need.
  4. FIGURE OUT A SOLUTION. Right now, it’s in everyone’s best interest to work together. Chances are your vendors don’t want to lose you either. After everyone has been notified, it’s time to be transparent and have conversations with your vendors individually. If not all of your vendors are available on the same date, try to pick a date most are. From there, ask them for recommendations on replacements to take over the contracts or if they have any subcontractor options — people who could work under them on your wedding day if they cannot (like an associate photographer).
  5. REACH OUT TO YOUR GUESTS! Once your new date is set in stone, contact your guests and update them. You can find awesome templates on Canva to make a social media announcement. Here are some templates for you! Pro-tip: Create a Facebook Group for your wedding! Send an invite to all your guests This would be an awesome way to “Livestream” your wedding later on! 😉 

In the end, I want to reassure you that everything WILL. BE. OKAY. I know, ideally, this isn’t what you had in mind, but I hope you know that I’m here for you and that your dream wedding CAN still go on, All that truly matters is you + your boo starting your forever together. 

TEMPLATE EMAIL TO YOUR VENDORS:

Dear [[xyz Vendors]]

Unfortunately, we have decided to postpone our wedding and after talking to our venue about a new date, we are now looking to get this all figured out with our dream team (AKA YOU). We appreciate each of you and we would love to try and make this new date happen with as many of you as possible, but we also understand if you are not available for our new date. We’ve created this Doodle Poll [[link here]] for you to let us know what dates you have available from the dates we’ve selected. We appreciate your patience and kindness in this craziness!

We hope you’re staying safe and we cannot wait to hear from you,

[[your names]]

SHARE THIS STORY
COMMENTS
EXPAND
ADD A COMMENT